How to Fill Out the Application Form for Study in China
Applying to a university in China starts with a crucial step: filling out the application form. This document allows universities to gather your personal details, academic background, and work history, and it is essential for evaluating your eligibility.
In this article, we’ll explain how to properly complete your application form, including tips on digital filling, signature requirements, and scholarship forms — to make sure your application stands out for all the right reasons.
Related: Step-by-Step Guide to Prepare Your Passport for Study in China
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1. What Is the Application Form Used For?
The university application form helps Chinese universities organize and assess key information about applicants. It usually includes:
- Personal Information (Name, Gender, Nationality, Passport No.)
- Academic Background (School names, degrees, graduation dates)
- Work or Internship Experience (if applicable)
- Intended Major and Study Plan
- Language Skills
- Emergency Contact Details
This form acts as the foundation of your application — if filled out incorrectly, your entire application may be delayed or rejected.
Related: How to Prepare Your Highest Education Certificate When Applying to Study in China
2. Different Universities, Different Forms
Every Chinese university may have its own application form, but a general/shared form is often used during the initial screening process or for agency submissions.
- Use the official form from each university if available.
- If you are applying through an agent or before choosing a school, you can start with a standard/common application form to save time.
Click here to Download Common Application Form:
3. Digital Filling & Signature Instructions
- Most forms are in PDF or Word format, and you can type directly into the file.
- After completing the form electronically, print it out and sign it by hand (digital signatures may not be accepted).
- Attach a passport-size photo (usually color, white background).
Related: How to Prepare Your Academic Transcript
4. Accuracy Is Everything
All information you provide must be 100% accurate and truthful. Any intentional falsehood can lead to:
- Rejection of your application
- Visa denial
- Blacklisting for future applications
Always double-check your spelling, dates, and document numbers before submitting.
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5. Applying for Scholarships? Use the Right Form
If you’re applying for Chinese Government Scholarship (CSC) or other scholarships:
- You must fill out a separate scholarship application form, such as:
- The CSC Online Application Form
- Local government or university-specific scholarship forms
Make sure the information in your university application matches your scholarship application.
FAQs: Frequently Asked Questions
Q1: Can I use the same application form for different universities?
A: No. While some basic information is the same, each university requires its own form. Only use general forms for pre-screening.
Q2: Should I fill the form in English or Chinese?
A: Follow the instructions. Most universities accept English or Chinese, but the language should match that of your other documents.
Q3: I don’t have work experience. Can I leave that section blank?
A: Write “N/A” (Not Applicable). Do not leave it empty.
Q4: Can I submit the form online?
A: Some schools accept online submissions; others require a printed and signed hard copy. Always check the school’s instructions.
Q5: Can I edit the form after submitting it?
A: Once submitted, you cannot modify the form unless the university allows resubmission.
Important Notes & Tips
- Use a computer to fill out the form to ensure readability
- Use black or blue ink for signatures
- Ensure your name matches your passport exactly
- Save a PDF and printed copy for your records
- Check for grammar, spelling, and formatting before submitting
- Use a professional email address for all applications
Summary
The application form is your first impression — so make it count. Fill it accurately, sign it clearly, and submit it on time. Whether you’re applying for one university or several, or with or without a scholarship, the application form lays the groundwork for your academic future in China.
Fill it right, and you’re one step closer to your dream of studying in China!
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