How To Prepare Your Academic Transcript For Study In China 2026

How to Prepare Your Academic Transcript for Study in ChinaWhen applying to study in China, your academic transcript is just as important as your diploma or graduation certificate. It reflects your academic performance and helps Chinese universities evaluate whether you meet the academic standards for admission. Here's how to properly prepare your transcript to meet common requirements for Chinese universities.

How to Prepare Your Academic Transcript for Study in China

When applying to study in China, your academic transcript is just as important as your diploma or graduation certificate. It reflects your academic performance and helps Chinese universities evaluate whether you meet the academic standards for admission. Here’s how to properly prepare your transcript to meet common requirements for Chinese universities.

1. 📄 Submit the Transcript Corresponding to Your Highest Level of Education

The academic transcript you submit should match the highest education level you’ve completed:

If applying for undergraduate programs: provide your high school transcript (Year 12 transcript)
If applying for master’s programs: submit your bachelor’s degree transcript
If applying for PhD programs: submit your bachelor’s degree transcript and master’s transcript

Make sure the transcript includes your full name, the name of your institution, and dates of study.

2. Translate Non-English Transcripts into English

If your transcript is in a language other than English or Chinese:

You must provide an official English translation
Translations should be done by a certified translator or authorized translation agency
Always submit both the original transcript and the translated version

This ensures that admissions staff can accurately understand and evaluate your academic record.

3. 🖋️ Notarization May Be Required

Some universities in China require that your transcript be notarized to verify authenticity:

Notarization is typically done by a notary public or authorized legal service in your home country
Some schools also require legalization or authentication by the Chinese embassy or consulate
Always check the specific requirements of each university to avoid delays

4. Include GPA and Credit Details (If Applicable)

For higher education transcripts (bachelor’s, master’s, etc.), it’s helpful — and sometimes necessary — to include:

Your GPA (Grade Point Average)
Credit hours or credit units for each course
If your transcript does not clearly show GPA or credits, request a separate explanation or academic evaluation report from your school

Some Chinese universities use GPA as a standard for eligibility or scholarship selection, so including this info can strengthen your application.

Frequently Asked Questions (FAQs)

Q1: What if my school doesn’t issue transcripts in English?
A: You’ll need to get your transcript translated by an official or certified translator. Submit both the original and translated versions.

Q2: Is it okay to submit a transcript without GPA or credits?
A: Some universities may accept it, but most will expect at least a GPA or grade scale. Ask your school to provide a supplementary explanation if GPA is not used in your system.

Q3: How do I notarize a transcript?
A: In most countries, you can bring your original transcript to a notary public, lawyer, or government office to get it notarized. Some universities may also request authentication by the Chinese embassy.

Q4: Can I submit a transcript that’s still in progress?
A: Yes, if you haven’t graduated yet, submit your latest available transcript along with a pre-graduation certificate or a letter from your school confirming your expected graduation date.

Q5: Does the transcript need to be sealed?
A: Some universities require transcripts in a sealed envelope, especially for final admission. However, for online applications, clear scanned copies are usually acceptable at first.

Final Checklist Before Submission

Transcript matches your highest education level
English translation provided if original is in another language
Notarized copy included (if required)
GPA and credit info clearly listed (or explanation provided)
All pages are scanned clearly in PDF or JPG format

By preparing your academic transcript carefully and professionally, you ensure your application to Chinese universities is complete, credible, and competitive. Start early and double-check each university’s requirements to avoid unnecessary delays.

Related: Admissions in China

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